Field inspection process is a legal necessity in versatile industry domains such as Food & Beverages, Pharmaceutical Organizations, Restaurants, Hospitals, Hotels, Laboratories, Retail etc. to maintain standardize cleaning practices. If you are enforced to conduct inspections with manual efforts, what will be your expression? Obviously, it’s frustrating. Let’s have a look to the major concerns of field inspectors while conducting manual inspections.
Limitations of Manual Inspection Practices
Manual inspection process has some key obstacles such as too much paperwork, more time consumption and frequent chances of human errors. Apart from these aspects, inspectors need to print inspection forms in bulk, carry out paper forms at inspection location, conduct inspection manually, analyze collected inspection data, and so on. Don’t you feel, performing a field inspection with all these limitations is quite annoying?
We understand your headache of manual inspection very well. That is the reason, we are concerned about daily issues faced by inspection agencies and the inspectors. If you are tired with existing paper-based inspection process, then this article can guide you how to simplify field inspections by transforming them from paper-based manual process to web.
How Should a Field Service Automation Software Work for You?
Inspection systems help to maintain pre-defined standards of Hygiene, Cleaning, Pest Control, HACCP, Health & Safety, etc. in various industry verticals. To establish a seamless process, the system should leverage flexibility to execute and submit inspections from any remote locations.
What Advantages An Automated Inspection System Should Offer?
To deliver advantages of “Save Paper”, inspection system should be capable to perform entire process of field inspection through a web platform. So no need of paper anymore.
Mobility in Inspection
Perform the inspections with any handy device. In this era of technology advancement, inspection system should be based on BYOD (Bring Your Own Device) concept. It should allow to conduct inspections using smartphones and tablets.
There should be two-way data synchronization facility between web and mobile. To reduce dependency on internet, inspection system should provide flexibility to conduct inspections using Mobile device at offline mode from any remote location and submit collected data at web while internet is available.
Entire workflow should be pre-defined in the system to simplify on-site inspections for inspectors. All steps of process starting from inspector’s inspection performance, note down non-compliances, assign all non-compliances to responsible assignee should be preset in mobile device to conduct inspection in a logical flow.
Automating Post Inspection Activities
The system should contain an automatic and streamlined chain of different tasks to perform inspection successfully and correctively. Entire workflow should be automated and in a logical order into the system until inspection end. Inspectors can fill and submit all details from performing inspections to assign non-compliance to respective team and individuals through their device only.
Resolution for Repetitive Deficiencies
While inspectors find a deficiency repetitively at fields, he should have rights to go out of the preset inspection channel. And rather than assigning non-compliance to respective person, he should be able to search out reasons for this repetitive non-compliance. Inspector can add it into the system and put a note to resolve it with appropriate actions.
To make corrective decisions, analytical reports are the primary need of inspection agencies. Inspection system should cover data analytics tool to deliver accurate results of collected inspection data. The reports should be available at system dashboard in graphical and tabular format by fetching required data through required widgets setup.
The system should generate different types of reports such as Inspection Pass/Fail Reports, Number of Inspections by Place/Inspector, Non-compliance Reports, Corrective Actions Reports, Corrective Action Completion Reports, etc.
Get the inspection job done within less time by inspecting more fields within less time duration. Automated inspection system should eliminate various manual activities that help inspectors to focus more on their core work area of ensuring compliance.
An automated inspection system should permit inspectors to conduct the inspection with less manual efforts and resources that ultimately reduce all overhead cost and enhance effectiveness of inspections.
Radixweb team has proven expertise in designing, development and implementation of customized field service automation software to meet specific needs of different industries. Get in touch with us to know about our excellence for inspection software product development.