Features and Benefits of Application Development for School Management

Quick Go-Through: Like any other educational institution, schools must also manage administrative workflows and daily tasks. This is where school management applications help administration and authorities automate mundane and tedious administrative and academic tasks. This blog will allow you to explore how developing a school management app helps greatly.

Managing educational institutions, particularly schools, was never easy. The management challenges increase due to the sheer need to handle diverse infrastructure, ensure up-to-date tech infrastructure, maintain open communication with all stakeholders, and adapt to changing educational policies. These complications amplify the responsibilities of school authorities and administrations besides running the institution smoothly.

However, educational institutions are evolving with time, and so is their management. This revolution births the pressing need for more efficient, leaner, and innovative school management applications. This is why we expect the global school management system market to value around USD 41 billion by 2028.

But can these advanced apps truly help simplify your school operations? Well, this blog is your guiding light for understanding the importance of developing applications for managing your schoolwork.

Let’s dive in!

How Does the School Management App Work?

A school management app helps educational institutions manage their daily operations more effectively. It offers a centralized platform for handling administrative tasks such as grading, scheduling, attendance tracking, student enrollment, etc.

It generally acquires multiple modules that function together to provide a dynamic solution for managing various school-related tasks. Let’s now learn about these modules and how they work.

Student Information System (SIS)

Being the backbone of any school management system, it helps store student-related details, including personal information, attendance records, academic performance, and enrollment numbers.

Attendance Tracking

It helps teachers record attendance digitally, eliminating manual work and saving time. The attendance data is automatically submitted to the SIS.

Scheduling

The scheduling module helps schools manage room assignments and teacher and class schedules.

Gradebook

The grade book module enables teaching staff to track student assignments and grades. It allows them to generate grade books, calculate GPAs, and assign grades.

Library Management

It offers tools for generating reports on library usage, tracking the borrowing and returning of books, and managing book catalogs.

Finance and Accounting

The module helps schools to manage their financial processes. It provides advanced tools for managing budgets, generating financial reports, and managing fees and tuition payments.

Communication

School management systems acquire communication tools, such as email and messaging, that allow teachers to communicate with parents and students easily.

Teacher Management

Register New Teachers: The school admin can register new teachers in the system. On new registration, the solution will send an email to the new teacher with following details:

• Registration Details
• Login Details
• School System’s URL

Import Teacher Details: The admin can upload or import teacher details from XL file.

Teacher Schedules: The teachers can view and update their schedules as per calendar entries.

Student Management

Student Registration & Schedule Management: The school admin can register new students and manage their information. The registered students can view their schedules as per calendar entries.

Import Student Data: The admin can upload or import student details from XL file. The registered students can be grouped and/or filtered by class, and reports can be generated.

Parents Registration: The admin can enter and store parents’ information into the system and assign them to respective students.

Parents Module

View Children Information: Registered parents can log into the system and view their children’s information.

View Report Cards: Parents can view report cards of their ward as soon as they are published.

Attendance Records: They can verify the attendance records of their children.

Report Card, Grade Books, & Grading

Grading Category Management: A registered school can define its own assessment categories and assign grading percentages to each category. For eg: Quiz – 20%, Assignments – 20%, Exams – 60%.

Manage Grades: School can map aggregated percentage score to a grade. For eg: above 70% = A, 60%-69% = B, etc.

Grade Books: Registered teachers can capture grades in any grade category for their subject. Our solution uses a percentage weighting system and aggregates grades. The aggregated score is further assigned a grade based on the score-to-grade mapping.

The grade books work like an XL with headers and detail. Teachers can create assessments in header and confirm category and class using a drop-down list. Students are displayed as detail so that teachers can capture date and full score for them. On completion, the score and grades become read-only fields.

Report Cards: You can generate customized report cards according to your requirements. You can make following changes to reports:

• Change logo
• Change background
• Change font type, style, and color

Attendance Management

Mark Attendance: Registered teachers can update student attendance for their subject or course in each class. They can use attendance values like:

• Present (P)
• Absent (A)
• Late (L)
• Absent – Excused (Ax)

Import Attendance: Teachers can import and upload attendance records using XL file.

Alumni Tracking

Universities and companies can generate queries and track alumni of schools.

Reports Generation and Management

The admin can generate 7 medium complexity reports from the solution. We can further add custom reports to the solution according to requirements.

Security Module

Manage Security Roles: The admin can create, edit, and remove security roles from the system.

Manage Security Tasks: Admin can assign and manage tasks for different security roles. Each security role will have used based access and functionalities.

Staff Member Management: The admin can add new staff members, create and edit their duties, and even remove them from the system.

Single Login and Password Protection: All system users get a single login facility. The solution has a password recovery facility for lost or forgotten password cases.

Schedule Management

Manage Subjects, Classes and Venues: The admin can add, edit, and remove subjects and classes in the system. He can assign different subjects to different classes. He can also manage venues for different classes.

Create Schedule: The admin can schedule the number and time of lessons for each subject-class combo. He can assign teachers and venues for lessons.

Update, Import, View, and Print Schedules: The admin can make amendments to schedules previously created. He can import schedules from predefined XL templates. Users can print their schedules when needed.

Fees and Payment Tracking

Create Fees: The admin can define fee amount, type, and frequency in our solution. He can register the fees in the system and assign them to students. He can assign fees for a particular activity when students subscribe to it. He can track payments and send reminders to students and parents.

Record Payments and Create Invoice: The admin can record fee payments and generate invoice for the same. He can upload payments from XL, CSV, or XML files. The admin, teachers, and parents can print a statement of fee invoice.

Extra-Curricular Activities

Manage Activities: The admin can add, edit, and remove extra-curricular activities for each student individually.

Display Activities: Students, parents, and teachers can view activities assigned by the admin and any amendments.

Discipline Tracking

This is a very interesting module developed for the solution. The solution users can use this module to:

• Report incidents that require disciplinary procedures.
• Set up disciplinary committee to deal with breach incident.
• Notify members about meeting schedules.
• Record minutes of the committee meetings.
• Reporting members can follow the committee proceedings.
• Record punishment or resolution of the proceedings.

Lesson Plans and Online Assignments

Registered teachers can create lesson plans with details like:

• Lesson topic
• Lesson objective
• Resources to be used
• Lecture notes
• Assignments and their submission details

Online Assignments: Teachers can create assignments online with a submission box and due date and alert students about it. Students can upload and submit their assignments online. The teacher can download the assignments, review them, and grade them. The school management web application also maintains a record of the number of assignments assigned to each student and the number of submissions made.

E-Library

This module allows the admin to operate an online library for the school system. The admin can use the module to:

• Manage different book categories
• Manage books in each category

The solution also allows students to:

• Search for books based on their titles, categories, authors, etc.
• Reserve books online and collect them within specified time.
• Define return date for the book.

Services

A school often involves ancillary services in addition to teaching. An excellent example of this would be renting graduating coats. Our skilled custom application development methods allow you to capture and record these activities as well. Here again, admin and students get different functionalities.

The admin can:

• Add, edit, remove, and manage additional services
• Manage products, their quantities, and prices

The students of the system can:

• Search for products based on criteria
• Reserve products and collect them within specified time

Trades

Just like services module, the trades module allows the school to account for other additional trade activities. This module has below listed functionalities:

• Admin can add, edit, remove, and manage service categories.
• Admin can register third parties for trading purposes.
• Admin can advertise these third parties and their service offerings within university system.
• Students can request services from third parties.

School Management Module

The solution admin can use this module to:

• Add new school and its details to the system
• Manage existing schools or search for any particular school
• Manage school specific data like logo, contact details, etc.

Take the Next Step with Radixweb!The rising popularity of digital technologies in the education industry significantly transforms schools' functions. With this revolution, education delivery is also evolving drastically. Rather than being a mere trend, school management app development is adopted by almost every school today.So, if you're wondering how to move ahead with a school management app idea, team up with Radixweb. Our experts will assist you in developing modern educational apps integrated with features suitable for managing your school tasks and helping enhance your work efficiency. We adopt the newest trends and technologies to foster long-term functions for every user and ensure they accomplish their diverse needs.Contact us to learn more about our services.